FRIENDS EXECUTIVE BOARD MEETING MINUTES
CASTLE HEIGHTS ELEMENTARY SCHOOL
         
AUGUST 17, 2005

PRESENT:   STACY BROOKS, NEAL FELDER, VALENCIA FOSTER, BARBARA KAYE, ELLEN KLINENBERG, TOMASA LANDA, GINA POLIZZI, MICAH ROBERTS, DARCIE TILLIS and MARIA VON HARTZ        

(Due to this being the first meeting, the minutes will be extensive.  In meetings to come, the minutes will be “highlights” of the meeting.  Please note that we did not have to approve minutes as this was our first meeting.  Approving minutes will take effect on the next meeting.)               

1.             INFORMATION SHEETS

DURING THE LENGTH OF THE MEETING THE CO-PRESIDENTS MARIA AND MICAH PASSED OUT THE FOLLOWING:

·          THE AGENDA

·          FRIENDS VISION STATEMENT WORKSHEET

·          THE FIVE PRACTICES AND TEN COMMITMENTS OF EXEMPLARY LEADERSHIP

·          FRIENDS PLEDGE

·          PTA “PROPOSED” RESPONSIBILITIES

·          FRIENDS CHECK REQUEST FORM (FROM ELLEN KLINENBERG)

2.             WELCOME – 7:09 PM

MARIA AND MICAH WELCOME THE NEW BOARD.

OUR FIRST GOAL AS BOARD MEMBERS IS TO INCREASE THE UNDERSTANDING OF WHAT “FRIENDS” IS.

AND WE ALL NEED TO BE CLEAR AS TO WHAT THE ROLE OF “FRIENDS” WILL BE.

3.             VISION STATEMENT

IN THE PAST, FRIENDS OF CASTLE HEIGHTS HAS NOT HAD A VISION STATEMENT.  THIS BEING A NEW YEAR, FRIENDS WILL BE STARTING FRESH WITH A NEW VISION.  THIS VISION WILL BE A COLLECTIVE PROCESS FROM IDEAS FROM EACH OF THE BOARD MEMBERS.  WHAT KIND OF ORGANIZATION SHOULD FRIENDS BE? WHAT ARE THE ROLES OF THE BOARD?

 

WITH ALL OF THE IDEAS FROM THE BOARD, MARIA AND MICAH WILL WRITE UP A VISION. DURING THE FIRST WEEK OF SCHOOL, THE BOARD WILL PROMOTE THE VISION TO ALL PARENTS USING SOME SORT OF BROCHURE OR FLYER.  THIS WILL BE SENT HOME IN THE FIRST DAY PACKET. 

           

i.  BOARD VISTION STATEMENT IDEAS:

·          A POSITIVE FORCE WHERE ALL PARENTS WANT TO BE INVOLVED.  CREATE AN ENVIRONMENT WHERE ALL ARE HAPPY AND CONTENT AND WORKING TOWARD A COMMON GOAL WITH EVERYONE TAKING PART.

·          VOLUNTEERING PROGRAMS NEED TO BE PROMOTED AND SUPPORTED. CHILDREN DO BETTER IN SCHOOL WHEN PARENTS ARE MORE INVOLVED IN SCHOOL.  (DARCIE)

·          COMMUNICATION IS THE KEY.  WE NEED TO REACH ALL PARENTS – MORNING DROP OFF, AFTER SCHOOL AT STAR - EVERYWHERE.  COMMUNICATING VERBALLY ALONG WITH INFORMATION IN HOME FOLDERS IS IMPORTANT.  (TOMASA ) 

·           “FRIENDS” IS A GATHERING WITH A COMMON INTEREST WHICH IS TO DIRECTLY PARTICIPATE IN THE ENRICHMENT OF OUR CHILDREN’S EDUCATION.  THROUGH VOLUNTEERING AND DONATING TIME AND MONEY AND EFFORT. “FRIENDS” STARTS WITH ONE PERSON COMMUNICATING WITH ANOTHER.  (GINA)

·          WORKING AS A GROUP AND OPEN TO PARENTS FINDING NEW WAYS TO FUNDRAISE TO HELP THE SCHOOL AND ADMINISTRATION. OPEN AWARENESS ON FUNDS.  STAYING IN TOUCH WITH ALL OF THE ISSUES AND INFORMING THE PARENTS TO EMPOWER THEM TO HELP.  (ELLEN)

·          FRIENDS SHOULD BE THE “PULSE OF THE SCHOOL.”  POSITIVE PEER PRESSURE AND MODELING IS IMPORTANT.  VOICE IS KEY.  EACH PARENT NEEDS TO KNOW EXACTLY WHAT THE FRIENDS’ BOARD DOES. (VALENCIA)

·          “FRIENDS” REFLECTS WHAT WE ARE, A NON-AUTHORITATIVE BODY THAT BRINGS RICHNEES AND UNIFICATION AS A JOING FORCE WITH HUGH POTENTIAL.  WE ARE FRIENDS OF THE SCHOOL AND FRIENDS TO EACH OTHER. (STACY)

·          WE NEED TO BUILD THE BLOCKS FOR FUTURE FRIENDS.  THE STEPPING STONES SHOULD INCLUDE WANTING EVERYONE TO BE INVOLVED.  DIVERSITY IS IMPORTANT AND WE SHOULD VALUE EACH PERSON FOR AS MUCH OR AS LITTLE OF WHAT THEY CAN CONTRIBUTE. (MICAH)

·          “FRIENDS” IS A NON-PROFIT CORPORATION WHICH SHOULD HELP TO BUILD COMMUNITY.  BOTH COMMUNITY AND FUNDRAISING COME HAND-IN-HAND.  RAISE MONEY AS A FAMILY UNIT. PEOPLE WANT TO BE APART OF SOMETHING. EMBRACE AND WELCOME DIFFERENCES. THE FRIENDS’ BOARD SHOULD BE EDUCATORS TO THE PARENTAL BODY TO THE LOCAL COMMUNITY, VENDORS, CURRENT AND FUTURE FAMILIES. HELP CREATE TEAM SPIRIT. (MARIA)

·          THE BOARD NEEDS TO SEEK OUT RESOURCES FROM THE COMMUNITY.  ENHANCE THE ENVIRONMENT FOR A HIGHER STANDARD OF EDUCATION. (BARBARA)

·          WE ARE FRIENDS WHO GIVE ASSISTANCE AND SUPPORT TO THE STUDENT COMMUNITY. WE WILL THRIVE ON CREATIVE RESOURCE GENERATION AND FACILITATE A LASTING INFLUENCE INTO THE FUTURE. (NEAL)

 

ii.  OTHER IDEAS STEMMED FROM VISION BRAINSTORMING:

·          WE ALSO NEED TO POST PICTURES OF WHAT FUNDRAISING IS BRINGING TO THE SCHOOL TO HELP EDUCATE PARENTS WHY FUNDRAISING IS SO IMPORTANT.  PICTURES OF THE PE COACH, TEACHER’S AIDES, ETC. 

·          WE NEED A WEB-MASTER AND WEB SITE TO POST CALENDARS, WEEKLY UPDATES, SPECIAL NEWS, ETC.

·          HAVE MIXER/MEETINGS WITH BOTH THE VOLUNTEER GROUP WITH ROOM PARENT GROUP

·          FIRST COUPLE WEEKS OF SCHOOL THE BOARD WILL WEAR “ASK ME – I’M A FRIEND” BADGE.

4.             LEADERSHIP QUALITIES

AS A GROUP, THE BOARD READ THE FLYER, “THE FIVE PRACTIVES AND TEN COMMITMENTS OF EXEMPLARY LEADERSHIP”.

5.             FRIENDS OF CASTLE HEIGHT PLEDGE - MICAH

EACH OF THE BOARD MEMBERS PRESENT SIGNED A PLEDGE TO THE BOARD, THE SCHOOL, AND THE SCHOOL’S COMMUNITY.

FOR BOARD MEMBERS WHO COULD NOT ATTEND, PLEASE SIGN AND RETURN A PLEDGE TO MARIA.

6.             PAYROLL - ELLEN

ELLEN STARTED WITH A BACKGROUND ON PAYROLL FROM PAST FRIENDS’ BOARDS. 

 

IN THE PAST, FRIENDS PAID THE TEACHERS’ AIDES DIRECTLY AS INDEPENDENT CONTRACTORS (NOT INLCUDING THE AIDES THAT ARE PAID DIRECTLY FROM THE DISTRICT).  THIS WAY OF PAYMENT DOES NOT TAKE OUT TAXES.  IN ORDER TO PROCESS PAYMENT LEGALLY IN WELL ORGANIZED FASHION, THE FRIENDS’ BOARD NEEDS TO HAVE A PAYROLL COMPANY ISSUE CHECKS TO THE TEACHERS’ AIDES.  THIS WILL ADD 20% TO THE PAYROLL BUDGET.  LAST YEAR, FRIENDS PAID $111,000 IN PAYROLL CHECK.  THIS WILL INCREASE TO $131,000.  USING A PAYROLL COMPANY IS THE BEST WAY TO ORGANIZE AND FACILITATE PAYROLL. 

 

FOR THE 2005-2006 SCHOOL YEAR, FRIENDS WILL BE USING STAR AS OUR PAYROLL COMPANY.  STAR WILL ONLY CHARGING FRIENDS A 1% FEE TO PROCESS ALL PAYROLL.  MRS. TANN WILL CONTINUE TO INVESTIGATE OTHER POSSIBILITIES.  FRIENDS IS NOT LOCKED INTO A CONTRACT WITH STAR AND NEXT YEAR CAN TRY ANOTHER APPROACH IF NEED TO DO SO.

7.             TAXES - ELLEN

ELLEN INFORMED THE BOARD OF A PAST SITUATION WITH TAXES.

 

AS A NON-PROFIT ORGANIZAITON, FRIENDS IS REQUIRED TO FILE FOR TAXES.  HOWEVER, THE PAST BOARD DID NOT DO THIS FOR THE YEARS 2002, 2003 and WERE LATE IN FILING IN 2004. 

 

ACCORDING TO THE PAST BOARD, THE FRIENDS’ ACCOUNTANT HAD INFORMED THE BOARD THAT THE TAXES WERE FILED.  THE IRS DID NOT RECEIVE THE FILES AND THE FOLLOWING PENALTIES WERE ISSUED BY THE IRS TO FRIENDS:

2002 - $1780.00

2003 - $6148.15

 

CHRIS BIBLARZ SENT THE IRS AN APPOLOGY LETTER WHICH RESULTED IN THE IRS CANCELING THE ABOVE FINES.  HOWEVER WHEN THE IRS RECEIVED THE 2004 TAXES LATE. THE FRIENDS’ BOARD WAS ISSUED A FINE IN THE AMOUNT $3660.00.

 

ELLEN WILL BE WRITING ANOTHER LETTER IN ORDER TO TRY TO GET THIS FINE WAIVED. 

 

THE BOARD HAS CHANGED ACCOUNTANTS AND ELLEN WILL BE DOING A TAX FILING CHECK-UP TO MAKE SURE THAT THIS DOES NOT HAPPEN FOR THE 2005 TAX FILING SEASON.

8.             INSURANCE – MARIA and MICAH

INSURANCE WAS NOT PURCHASE BY THE PREVIOUS FRIENDS’ BOARD.  MICAH AND MARIA ARE IN THE PROCESS OF FINDING AN INSURANCE COMPANY WHICH WILL COVER CLAIMS FOR PAYROLL, SCRIPT AND OTHER SPECIAL EVENTT POLICIES FOR OUR NON-PROFIT ORGANIZATION.  THE POLICY WILL BE APPROX. $500.00 - $1,000.00 FOR THE 2005-2006 SCHOOL YEAR.  SPECIAL EVENT POLICIES WILL BE PURCHASED JUST FOR THE DAY OF THE EVENT.  IN TOTAL THE INSURANCE FEES MAY BE UP TO $2,000.00 IN TOTAL.

 

IF ANYONE HAS LEADS TO A NON-PROFIT INSURANCE CARRIER, PLEASE LET MICAH AND MARIA KNOW.

9.             PTA – MARIA and MICAH

THE FRIENDS’ BOARD IS RESPONSIBLE FOR ALMOST ALL OF THE SCHOOL FUNCTIONS/ACTIVITIES (THIS LIST IS LONG!) BESIDES REFLECTIONS AND BOOK FAIRS.  IN ORDER TO EMPOWER THE PTA AND SHIFT MANY SCHOOL/TEACHER RELATED DUTIES FROM THE BOARD, WE ARE LOOKING TO HAVE THE PTA TAKE ON SOME NEW RESPONSIBILITIES. 

 

THE PTA IS A SEPARATE ENTITY, BUT WILL STILL BE WORKING TOWARD THE SAME GOAL FOR CASTLE HEIGHTS. 

 

i.  THE PROPOSED LIST OF DUTIES FOR THE PTA ARE AS FOLLOWS:

PTA MEMBERSHIPS, SPIRIT WEEK, BACK TO SCHOOL PICNIC, FIRST DAY PACKETS, TEACHER APPRECIATION DAY, KILL AND DROP, BOOK FAIRS, EMERGENCY PREPAREDNESS, TALENT SHOW, BEAUTIFICATION DAYS, BINGO, GREAT WORKS OF ART, OPEN HOUSE, UNICEF

 

ii.  THE FOLLOWING WILL BE SHARED FRIENDS AND PTA DUTIES:

VOLUNTEERS, END OF YEAR AWARDS, TUTORING

 

MARIA AND MICAH WOULD ALSO LIKE TO HELP AID IN AN ELECTION FOR POSITIONS ON THE PTA.  THE PTA WILL NEED A MINIMUM OF 4 PERSONS INCLUDING A PRESIDENT, VICE-PRESIDENT, TREASURER and SECRETARY.  MAXIMUM OF 8 PERSONS.

 

MARIA – SHOULD WE VOTE ON THE SEPERATION OF THE ABOVE DUTIES?

 

BARBARA MOVES TO DELAY VISION OF DUTIES. BUT THINKS THE BOARD WILL STILL NEED TO HELP WITH THE ELECTIONS.

 

GINA – BELIEVES THAT WITHOUT A LIST OF DUTIES, THE PARENTS WILL NOT KNOW WHAT THE PTA IS FOR.

 

MARIA – BECAUSE OF THE LACK OF TIME, I THINK WE NEED TO MAKE A STAND. 

 

MICAH – THIS LIST WAS MADE WITH HEART AND CONSIDERATION OF THOSE THAT HAVE SAID THEY WERE INTERESTED IN RUNNING FOR A PTA POSITION. 

 

DARCIE MOVES TO VOTE FOR THE ABOVE SEPARATION OF DUTIES TO THE PTA.

 

GINA SECONDS

 

MARIA AND MICAH – ALL IN FAVOR.

 

8 VOTE YES

2 VOTE NO

 

SEPERATION OF DUTIES PASSES.

 

iii.  ACTIONS NEEDED

·          BOARD MUST HELP WITH ELECTIONS.

·          ALL BOARD MEETING WILL BE OPEN TO PTA FROM 7:00 PM – 8:30 PM.

·          ONE REPRESENTATE FROM PTA SHOULD BE AT FRIENDS MEETING AND VICE VERSA.

·          FRIENDS AND PTA WILL REMAIN NON COMPETITVE, BUT SEPARATE ENTITIES AND WORK TOGETHER FOR THE SCHOOL AND THE CHILDREN OF THE SCHOOL.

10.             BACK TO SCHOOL

i.  ROSTER

WE ARE STARTING A SCHOOL ROSTER.  IN THE 1ST  DAY PACKETS, THERE WILL BE A FLYER ASKING PARENTS IF THEY WOULD LIKE TO BE A MEMBER OF FRIENDS AND IF THEY WOULD LIKE THEIR NAME, PHONE NUMBER AND EAMIL ADDRESS ON A SCHOOL ROSTER (*THIS ROSTER WILL NOT BE USED FOR SOLICITATION OF ANY GOODS OR SERVICES).

 

JANINE SHAW HAS VOLUNTEERED TO CREATE THIS ROSTER

 

ii.  DONATION DRIVE

THIS WILL GO OUT IN THE 1ST DAY PACKETS.  WE NEED SOMEONE TO CHAIR EVENT.  PLEASE CONTACT MARIA OR MICAH IF INTERESTED.

 

LAST YEAR THE DONATION LETTER ASKED PARENTS TO DONATE $300.00 PER FAMILY.  THIS YEAR MARIA AND MICAH WOULD LIKE TO UP THE ASKING DONATION TO $350.00 PER FAMILY (MRS. TANN APPROVED THIS INCREASE).  A LOVING STATEMENT THAT STATES ANY AMOUNT YOU CAN GIVE WILL BE INCORPERATED FOR FAMILY WHO MAY NOT BE ABLE TO DONATE THE ENTIRE $350.00.

 

NEAL IS CONCERNED THAT THIS INCREASE IS NOT SENSITIVE TO THOSE FAMILIES THAT ARE NOT ABLE TO DO SUCH A LARGE DONATION.  NEAL WOULD LIKE A COPY OF THE LETTER, IN WHICH HE CAN INCORPORATE HIS IDEAS.

 

ELLEN MOVES TO INCREASE THE DONATION LETTER SUGGESTED DONATION TO $350.00.

 

VALENCIA SECONDS.

 

MARIA AND MICAH – ALL IN FAVOR.

 

8 VOTE YES

2 VOTE NO

 

THE SUGGESTED DONATION OF $350.00 PASSES.

 

THE DONATION LETTER RAISED $48, 000 LAST YEAR.  MARIA AND MICAH WOULD LIKE TO RAISE THE GOAL FOR THE DONATION LETTER FUNDRAISER TO $60,000.

 

ELLEN MOVES TO APPROVE THE $60,000 DONATION LETTER GOAL.

 

VALENCIA SECONDS.

 

MARIA AND MICAH – ALL IN FAVOR.

 

10 VOTE YES.

 

INCREASE OF DONATION LETTER GOAL TO $60,000 PASSES.

 

ii.  CREDIT CARD MACHINE SERVICE

FRIENDS CURRENTLY PAYS $69.95/MONTH FOR A CREDIT CARD MACHINE. ELLEN WOULD LIKE TO PROPOSE ELIMINATING THIS FEE FOR MONTHS WHEN THERE IS NO CREDIT CARD ACTIVITY.

 

ELLEN PROPOSES THAT WE KEEP CURRENT CREDIT CARD MACHINE SERVICE ACTIVE UNTIL 10/30/05 (WHICH WILL COVER ALL FUNDRAISING ACTIVITIES UNTIL THIS TIME – INCLUDING THE FALL FESTIVAL).  WE THEN SHUT OFF SERVICES UNTIL SPRING, IN WHICH WE START SERVICE AGAIN FOR ANOTHER 3 MONTHS.  THE MONTHLY FEE REMAINS THE SAME IF USE EVERY MONTH OR JUST A COUPLE MONTHS OUT OF THE YEAR.  THERE IS NO UP-CHARGE FOR NOT USING THE SERVICES CONTINUELY FOR A PERIOD OF TIME.

 

NEAL WOULD LIKE A LISTING WITH MONTHLY PERCENTAGELS OF THE CREDIT CARD SERVICE ACTIVITY.

 

ELLEN WILL FORWARD MORE INFORMATION TO NEAL AND BOARD.  THIS ITEM WILL BE ON A FUTURE AGENDA.

11.             NEW POLICIES – MARIA and MICAH

MICAH AND MARIA MET WITH MS. TANN ON MANY NEW SCHOOL POLICIES. 

 

THE FIRST TWO WEEKS OF SCHOOL WILL BE BUSINESS AS USUAL.

 

i.  SCHOOL ENTRANCE

THERE WILL ONLY BE ONE ENTRANCE FOR PARENTS FOR THE SCHOOL.  THIS WILL BE THE FRONT GATE.  THIS IS A GREAT OPPORTUNITY FOR FRIENDS.  MORE OPPORTUNITY TO MEET AND GREET PARENTS WHILE INFORMING THEM ON FRIENDS UPDATES/ACTIVITIES/FUNDRAISERS. 

 

THIS WILL ALSO INCREASE THE SECURITY AND SAFETY FOR EACH CHILD.  NO ADULT WILL BE ALLOWED ON CAMPUS WITHOUT A CHILD.

 

PARENTS WILL BE ABLE TO WALK CHILD TO LINE, AT 8:00 AM A WARNING BELL WILL RING.  AT 8:15, ALL PARENTS WILL HAVE TO LEAVE THE CAMPUS. 

 

VALENICA  IS CONCERNED THAT AFTER SCHOOL IS MORE DANGEROUS.  A PLAN NEEDS TO BE LOOKED INTO FOR AFTERSCHOOL.

 

i.  KISS AND DROP

THERE WILL ONLY BE ON DROP OFF LOCATION.  THE STAR ACCESS GATE WILL BE THE ONLY KISS AND DROP LOCATION.  THE OTHER LOCATION WAS TOO DANGEROUS FOR OUR CHILDREN.

 

DARCIE IS CONCERNED THAT THE KISS AND DROP AREA NEEDS TO BE INCREASED FROM 3 CARS TO MORE. 

 

i.  COFFEE TALK

FIRST COFFEE TALK (AN INFORMAL MEETING WITH MS. TANN AND OTHERS) WILL BE SEPTEMBER 14, 2005.

12.             NEW FAMILY WELCOME PARTY 8/31/05 (5:00 PM – 7:00 PM)

THE FRIENDS’ BOARD IS HOSTING A PARTY TO WELCOME NEW FAMILIES TO CASTLE HEIGHTS.

 

WE NEED EVERYONE ON THE BOARD TO BE THERE IN ORDER TO INCREASE THE AWARENESS OF FRIENDS.   PLEASE MAKE IT IF YOU CAN.

 

ALL OF THE PARTY DETAILS ARE FINALIZED.  CARDI IS ORGANIZING EVENT.

 

 

13.             FIRST DAY OF SCHOOL/VOLUNTEERS

 

KINDER ORIENTATION IS ON SEPTEMBER 6, 2005 (THE FIRST DAY OF SCHOOL) FROM 8:30 AM TO LUNCH.

 

WE NEED EVERYONE ON THE BOARD TO BE THERE IN ORDER TO INCREASE THE AWARENESS OF FRIENDS.   PLEASE MAKE IT IF YOU CAN.

 

 

14.             UPDATES

 

·          KINDER PLAYGROUND – THIS WILL HAPPEN.  THE MAN WHO HAS BEEN IN CHARGE OF PROJECT IS ILL.  WE ARE CURRENTLY IN THE PROCESS OF FINDING SOMEONE TO COMPLETE CHANGES.

·          TILE WALL – LESLIE SAYS THAT THE WALL SHOULD BE DONE BY THE 1ST DAY OF SCHOOL.

·          BLOCK PARTY (CALIFORNAICOUNTY CLUB HOMES ASSOCIATION – 9/25/05 – MICAH IS CHECKING DATE).  SHARON NOVI AND PARENTS ARE CREATING A RAFFLE WHERE ALL PROCEEDS WILL GO TO FRIENDS OF CASTLE HEIGHTS.

·          BYLAWS – A LAWYER IS WORKING PRO-BONO ON THIS.  WE WILL HAVE TO REMAIN PATIENT, BUT IT IS IN THE WORKS.

·          GIFT WRAP – SEPTEMBER 16TH -30TH  - TOMASA AND DANNY ARE ON TOP OF THIS.

·          FALL FESTIVAL – OCT. 22ND – GINA REVEALED THAT WE HAVE COLLECTED $6500.00 IN SPONSORS AND MORE ARE COMING IN.  GINA AND MICAH WILL BE WORKING WITH DISCTRICT ON NEW DISTRICT POLICIES.

·          BACK TO SCHOOL PICNIC – SEPT. 17TH THIS IS A FRIENDS EVENT.  BARBARA KAYE WILL CHAIR.  THE PICNIC IS FROM 11:00 AM – 2:00 PM (SATURDAY). THE EVENT IS AT THE SCHOOL.  BRING YOUR OWN PICNIC. WE ARE NOT ABLE TO SELL ANYTHING AT EVENT, BUT CAN GIVE AWAY ITEMS.  THIS IS FOR TEAM COMMUNITY BUILDING. STAR WILL ALLOW US TO USE COTTON CANDY MACHINE.

·          LOGO WEAR – LILY YU IS WORKING ON REDESIGNING THE LOGO WEAR TO BE MORE HIP.  IT WILL BE A TEAM CASTLE HEIGHTS – ABERCROMBIE TYPE– TEEN HIP TYPE DESIGN.  STACY IS WORKING ON GETTING SHIRTS THROUGH AMERICAN APPAREL. THE TSHIRTS WILL BE BASEBALL STYLE, TANK-WORK OUT SHIRTS, DIFFERENT FROM THE PAST LOGO WEAR.

·          TREASURER POLICIES – IN ORDER TO RECEIVE A CHECK FOR ANY FRIENDS’ PURPOSE YOU WILL NEED TO COMPLETE A CHECK REQUEST FORM.  ELLEN WILL NEED THE CHECK REQUEST COMPLETELY FILLED OUT AND TURNED IN TO THE FRIENDS DRAWER IN THE ARMOIRE IN THE OFFICE.  IF YOU NEED A FORM, PLEASE CONTACT HER.

 

15.             SUGGESTION BOX

 

SUGGESTION BOX – MS. TANN HAS APPROVED A SUGGESTION BOX BEING OUTSIDE OF THE OFFICE.

 

FRIENDS CURRENTLY DOES NOT HAVE ONE IN PLACE.

 

STACY MOVES TO HAVE A SUGGESTION BOX.

 

ELLEN SECONDS.

 

MARIA and MICAH – ALL IN FAVOR

 

10 VOTES YES.

 

SUGGESTION BOX PASSES.

 

DARCIE WILL CHAIR THE SUGGESTION BOX SUBMISSIONS. 

 

WE WILL NEED AN ACTUAL BOX.  IF ANYONE HAS ANY IDEAS OF WHAT WE CAN USE, PLEASE CONTACT DARCIE.

 

 

16.             TIME AND DAY FOR FRIENDS MEETINGS

 

THE FRIENDS MEETINGS WILL TAKE PLACE ON WEDNESDAY NIGHTS FROM APPROXIMATELY 7:00 PM – 9:00 PM

 

THE MEETING WILL BE OPEN TO THE PUBLIC UNTIL 8:30 PM.

 

ALL BOARD MEMBER ISSUES OR VOTING WILL TAKE PLACE AFTER 8:30 IN A CLOSED SETTING.

 

HOWEVER, DUE TO THE MANY ITEMS TO COVER, THE NEXT BOARD MEETING ON SEPTEMBER 7, 2005 WILL BE CLOSED TO THE PUBLIC. 

 

 

17.             OTHER ELECTIONS

 

i.  THE SCHOOL SITE COUNSEL

THE ELECTION ORIENTATION/NOMINATIONS WILL BE DURING THE FRIENDS MEETING ON SEPTEMBER 22, 2005.

 

THE ELECTIONS FOR SCHOOL SITE COUNSEL WILL BE ON SEPTEMBER 29, 2005.

 

JOHN IS STILL ON THE COUNSEL.  THIS IS A HUGE BENEFIT FOR FRIENDS.

 

i.  GOVERNANCE

WE ARE NOT SURE WHEN THE GOVERNANCE ELECTIONS ARE.  HOWEVER, IT WILL HAPPEN AT A FRIENDS MEETING.

 

 

BARBARA MOVES TO ADJOURN MEETING.

 

NEAL SECONDS.

 

MEETING IS ADJOURNED.

 

THE NEXT MEETING IS ON WEDNESDAY, SEPTEMBER 7TH.

 

 

**MANY THANKS TO STACY FOR HOSTING OUR FIRST FRIENDS MEETING**