FRIENDS EXECUTIVE BOARD MEETING MINUTES
CASTLE HEIGHTS ELEMENTARY SCHOOL         
FEBRUARY 1, 2006

BOARD MEMBERS PRESENT:   HANIA BROOKS, NEAL FELDER, VALENCIA FOSTER, ESTELLA HERNANDEZ, BARBARA KAYE, ELLEN KLINENBERG, JOHN LAZAR, TOMASA LONDA, GINA POLIZZI, MICAH ROBERTS, DARCIE TILLIS, TOLLY VALENTE, AND MARIA VON HARTZ

OTHER MEMBERS PRESENT:  ANN WARREN, JUDY ROSENWEIG, ILEN PEREZ, ALISON KARP, TELLE SKALAK, MUNIRIH MOORE, LISA PIERFAX, MS. LEVITT, CATHY GALPER

1.             OPEN MEETING WELCOME – 7:03 PM

MICAH AND MARIA WELCOME ALL. 

2.             BUDGET OVERVIEW / FAMILY DONATION DRIVE – ELLEN K.

FRIENDS’ BUDGET IS SET FOR $137,400, AS OF TODAY WE ALREADY HAVE COLLECTED $100,009.  WE ARE DOING WELL.  THE CORP. SPONSORS / REALTORS’ CONTRIBUTIONS HAVE HELPED TO AIDE IN OUR LACK OF COMPLETE PARTICIPATION OF THE FAMILY DONATION DRIVE.  CURRENTLY WE HAVE RECEIVED $54,000 IN PLEDGES.  WE HAVE ONLY COLLECTED $44,000 IN PAYMENTS.  WE WILL NEED TO ARRANGE FOR REMINDER PHONE CALLS TO COLLECT THE MISSING PLEDGES (APROX. 25 FAMILIES).  MARCH 1ST IS WHEN THE SEMI-ANNUAL PARTICIPANTS ARE SUPPOSED TO HAVE THEIR PAYMENTS IN.  WE NEED SOME VOLUNTEERS TO MAKE THE CALLS.

 

EVERY BOARD MEMBER HAS VOLUNTEERED.  ELLEN WILL GIVE EACH A COUPLE PHONE NUMBERS TO CALL TO REMIND THEM TO GET THEIR FAMILY DONATION IN.

3.         VALENTINE ROCK – MUNIRIH M.

THE VALENTINE ROCK IS COMING TOGETHER.  THEY HAVE A TEAM OF PEOPLE MAKING CALLS FOR THE BAKE SALE AND TO HELP THAT NIGHT WITH THE SALE.  RADIO DISNEY WILL PROBABLY NOT MAKE IT THIS YEAR.  IF SO, WE HAVE THE FOLLOWING READY TO HELP:

CLINT – DJ                                                                                                                                                                                              KNESHELL HARRIS – CO-MC                                                                                                                        MR. VALDEZ – MAY HELP DJ                                                                                                                                            

THE BANNERS ARE ALMOST DONE. THE PIZZA AND DECORATIONS ARE SET.  WE NEED TCHOTCK ITEMS TO GIVE AWAY TO THE KIDS.

4.             SPIRIT WEEK – BARBARA K. & JUDY R.

JENNY JONES HAS COORDINATED WITH THE TEACHERS FOR THE DIFFERENT DAYS OF SPIRIT WEEK.  THE DAYS ARE AS FOLLOWS:

 

MONDAY – COLLEGE DAY

TUESDAY – LOGO WEAR

WEDNESDAY – DENIM “JEANS” DAY

THURSDAY – OLYMPICS/SPORTS DAY

FRIDAY – RED, WHITE, PINK & BLACK DAY

 

ON THURSDAY THERE WILL BE A PARADE OF FLAGS.  AFTER SCHOOL THE PTA WILL HAVE A SPIRIT STORE AND FRIENDS WILL BE SELLING LOGO WEAR.

 

 

 

 

5.             COACH – MARIA & MICAH

WE STILL HAVE NOT FOUND A PRE-K – 2ND GRADE COACH.  HANIA AND DARCIE HAVE CREATED A JOB DESCRIPTION AND HAVE HAD IT POSTED AT UCLA, USC AND SMC.  NATE FROM STAR IS INTERESTED IN COACHING ABOUT 3 DAYS A WEEK, BUT HE IS ONLY AVAILABLE THRU JUNE.  THIS WOULD BE A GOOD SHORT TERM SOLUTION. 

 

MICAH AND MARIA WILL TALK WITH NATE. 

 

BARBARA IS GOING TO TRY TO POST THE JOB DESCRIPTION ON CRAIG’S LIST.

 

DARCIE WILL TRY TO POST IT ON MONSTER.

 

MS. LEVITT RECOMMENDS THAT FOR FUTURE BUDGETING, PLEASE ADD IN FOR PE COACH EQUIPTMENT. 

MICAH AND MARIA HAVE RECEIVED A BUDGET FOR THIS AND WILL DISCUSS AT THE YEAR END BUDGET MEETING.

6.             COMPUTER LAB - VALENCIA

VALENCIA IS CURRENTLY WAITING FOR SURVEYS FROM THE TEACHERS ABOUT COMPUTER CURRICULUM, TRAINING, ETC.  SHARROM G. (NOT SURE ON SPELLING) IS A COMPUTER SCIENCE PROFESSOR AT USC.  VALENCIA, SHARROM AND MS. TANN WILL BE MEETING THIS FRIDAY 2/3/06 TO DISCUSS THE LAB.  SHARROM IS WILLING TO ASSESS OUR NEEDS & FIND OUT WHAT HE CAN DO TO HELP WITH THE LAB.  MS. TANN HAS A RETIRED TEACHER FRIEND WHO MAYBE INTERESTED IN TEACHING PART-TIME OR FULL-TIME.  MOST AGREED THAT WE WOULD NEED VOLUNTEERS TO AIDE A TEACHER IN THIS CLASS TO HELP MANAGE ALL OF THE STUDENTS’ QUESTIONS.  HANIA SUGGESTED THAT WE NEED SOMEONE TO FIX THE PRINTER CONFIGURATIONS IN THAT ROOM, AS IT BECOMES CHAOS WHEN THE CHILDREN PRINT.  VALENCIA WILL ASK SHARROM TO LOOK INTO THIS. 

 

ALSO, WE NEED HELP WITH MAKING SURE THAT EACH TEACHER HAS A FUNCTIONING COMPUTER IN THEIR CLASSROOM.  MAYBE WE CAN PAIR THIS VOLUNTEER DRIVEN DUTY WITH BEAUTIFICATION DAY.  SOMEONE NEEDS TO CHECK WITH LAUSD TO SEE IF THE DISTRICT SHOULD BE CONNECTING INDIVIDUAL CLASSROOM COMPUTERS, SO THAT THEY CAN TYPE, PRINT, AND GET ON THE INTERNET.

7.             PTA UPDATES – JUDY R.

SPIRIT WEEK IS NEXT WEEK.  THE TALENT SHOW IS COMING UP.  ALSO, THE PTA IS GOING TO INSTATUTE AN ANNUAL FOUNDERS DAY LUNCHEON AT CHE.  WE DON’T HAVE A SET DATE, BUT SOMEWHERE AROUND MARCH 21ST.  THE PTA WILL HONOR 4 – 5 TEACHERS BASED ON SENIORITY.  WE WILL START OFF SMALL, BUT HOPEFULLY GROW THIS EVENT TO HONOR PARENTS, OTHER FACULTY INCLUDING MAINTANENCE WORKERS, ETC.  THE PREFLECTIONS CONGRATULATORY LETTERS HAVE BEEN SENT TO THOSE WHO PARTICIPATED.  CHE HAS ONE 5TH GRADER WHO WILL BE GOING TO THE STATE COMPETITION.  THE PTA WILL THROW A PIZZA PARTY FOR ALL THE CHILDREN WHO PARTICIPATED.

 

8.             STAR BUNGALOW NEED LIGHT IN ART ALLEY – MICAH & MARIA

 

MS. TANN RECEIVED AN ESTIMATE FOR THIS LIGHT FOR APPROX. $2,911.  JAY FROM STAR IS WILLING TO PAY HALF – APPROX. $1,455.50.  MS. TANN IS WILLING TO PAY $727.75.  SO WE NEED TO VOTE IF FRIENDS IS WILLING TO COVER THE REMAINDER OF APPROX. $727.75.

 

JOHN MOVES TO VOTE YES TO HELP PAY FOR THE LIGHT

BARBARA SECONDS

ALL VOTE YES

 

9.       PAPER CRUNCH – MARIA & MICAH

 

FRIENDS WILL HAVE TO SUPPLY THEIR OWN PAPER FOR FLYERS.  WE USE APPROX. 3 REAMS PER WEEK.  IN ORDER TO SUPPLY A YEAR, WE WILL NEED AT LEAST 51 REAMS.  IF YOU CAN DONATE THIS, IT IS GREATLY APPRECIATED.  WE CAN DO A SUPPLIES FUNDRAISER IF NEED BE.  ALSO, WE WILL TRY TO CUT DOWN FLYERS IF POSSIBLE.

 

10.       WEB-SITE

 

WE NEED A DEDICATED SPOT WHERE TEACHERS CAN DROP OFF WORK/FLYERS TO BE POSTED ON THE WEBSITE.  MS. TANN IS ANNOUNCING THE SITE IN HER NEWSLETTER.

 

 

 

11.       KINDER YARD - MARIA

 

THE KINDER YARD IS COMPLETE. A BIG THANKS GOES OUT TO ERICA HINDLE AND THE TEACHERS.

 

12.       BEAUTIFICATION DAY – JUDY R, MARIA & MICAH

 

THIS WILL BE ON 3/18/06.  IF YOU HAVE ANY IDEAS, WE NEED TO KNOW.  FRIENDS WILL BE WORKING ALONG WITH THE PTA FOR THIS EVENT.  WE WILL BE DOING A PENNY DRIVE TO RAISE FUNDS FOR THE DAY.  WE NEED RAGS, SPONGES, ETC.  A FLYER WILL NEED TO GO OUT FOR AWARENESS AND FOR NEEDED SUPPLIES. 

 

THE VEGGIE GARDEN NEEDS NEW LINEATION OF PLOTS AND TO BE WEEDED.

 

13.       LOGO WEAR - MICAH

 

THE LOGO WEAR IS FANTASTIC!  IT IS FLYING OFF THE SHELF.  IF YOU HAVEN’T ALREADY, PLEASE BUY IT BEFORE WE RUN OUT.

 

14.         DUPLO MACHINE - MICAH

 

MARIA WROTE A GRANT FOR A PARENTS DUPLO MACHINE.  WE ARE RECEIVING THE GRANT FOR $3500.00!! GREAT WORK MARIA!  THIS MACHINE IS LIKE A XERO, BUT PRODUCES MASS FLYERS IN A MATTER OF MINUTES.  DUPLO IS OFFERING A FREE SERVICE FOR 3 YEARS AND 20 CARTRIDGES FOR $249.00.  THESE CARTRIDGES WILL MAKE 192,000 COPIES.  WE MAYBE ABLE TO SPLIT THE COST WITH THE DISTRICT & SCHOOL.  MICAH WOULD LIKE THIS MACHINE LOCATED IN THE TEACHER’S WORKROOM.  BOTH MARIA AND MICAH WILL WORK WITH MS. TANN ON THE DETAILS.

 

15.        ART ALLEY STORAGE – BARBARA K.

 

LILLY, MARIA AND BARBARA ARE LOOKING INTO THIS.  THEY HAVE LOOKED AT THE METAL SCIENCE LABE STORAGE, WHICH RUNS AROUND $1500.  IT WOULD FIT BETWEEN B-H AND B-I.  WE HAVE $1000.00 RESERVED FOR THIS STORAGE.  BARBARA WILL WORK TO GET THE ACTUAL COSTS.

 

16.  SCHOOL TOURS – CATHY GALPER

 

THE NEXT SCHOOL TOURS ARE MARCH 23RD AND MAY 3RD.  THESE TOURS ARE AT 8:30 IN THE MORNING. THERE IS ONLY ENOUGH SPACE FOR 20 PEOPLE.

 

17.  FUTURE FAMILIES - MARIA

 

THERE ARE 2 NEW CHAIRPEOPLE FOR THIS GROUP.  ELON LEVY AND LORI BURMAN

THEY ARE HAVING A GET TOGETHER ON FEB 25TH – PIZZA IN THE PARK.

 

18.  ELAC PARENTS - MICAH

 

THE PARENTS ON ELAC WOULD LIKE TO THANK FRIENDS FOR OFFERING MONEY FOR THEIR EVENT.  HOWEVER, THEY WERE ABLE TO GET EVERYTHING DONATED!

 

19.  TALENT SHOW – JUDY R.

 

THE BAKE GOODS AND DRINKS PROFITS FROM THIS EVENT WILL BENEFIT THE 5TH GRADE.  THEY NEED WATER, JUICE AND BAKE GOODS.

 

 

CLOSED MEETING

 

1.            JOG-A-THON - GINA

 

THIS EVENT WILL BE ON MARCH 17TH.  ELSON/ELSON REALTY WILL SPONSOR HALF THE EVENT.  WE WILL NEED A FLYER TO COMMUNICATE NEEDS.  JOHN WILL WORK WITH JODY AND GINA ON THIS FLYER.  IT NEEDS TO BE COMPLETED BY MARCH 1ST.

 

2.            SULLIVAN GROUP - NEAL

 

THE SULLIVAN GROUP IS INTERESTED IN SOME KIND OF DONATION TO OUR SCHOOL.  NEAL WILL GET MORE INFO ON THIS.  MICAH & MARIA WILL GET THE OFFICIAL DONATION LETTER TO NEAL.

 

 

 

 

 

3.            SPRING THING

 

THIS EVENT WILL BE ON MAY 6TH.  WE NEED TO APPROVE THE BUDGET. 

 

MICAH MOTIONS TO APPROVE THE BUDGET

ELLEN SECONDS

ALL VOTE YES

 

JOHN IS GOING TO HELP WITH THE LIQUOR.  WE NEED BARTENDERS.  WE STILL ARE IN NEED OF A BAND.

 

4.            TEACHERS AIDES

 

DISCUSSION ON TEACHER AIDES.

 

5.            END OF MEETING

 

GINA MOTIONS TO ADJOURN MEETING.

 

DARCIE SECONDS.

 

MEETING IS ADJOURNED.

 

THE NEXT MEETING IS ON WEDNESDAY, MARCH 1, 2006.