FRIENDS EXECUTIVE BOARD MEETING MINUTES
CASTLE HEIGHTS ELEMENTARY SCHOOL

OPEN MEETING

JANUARY 9, 2007

BOARD MEMBERS PRESENT:  YAEL APT, GINA POLIZZI, DAWN PLEW, MICAH ROBERTS, VALENCIA FOSTER, ANN WARREN, MARIA ESTELA HERNANDEZ, LARRY DEMERS, JOHN LAZAR, AND MARIA VON HARTZ

MEMBERS PRESENT:  KAI THAI VIAU, NEAL FELDER, BARBARA KAYE, AND STEVEN COKER

 

1.  MEETING WELCOME – 7:10 PM

MICAH AND MARIA WELCOME ALL AND THANK EVERYONE FOR COMING.

 

LARRY DEMERS MOVES TO APPROVE LAST MONTH’S MINUTES; MINUTES APPROVED.

 

2. LIBRARY

 

ROZ HAS BECOME A DISTRICT LIBRARIAN AND HER SALARY WILL NOW BE PAID BY THE DISTRICT; FRIENDS WOULD LIKE TO PAY ROZ FOR 5 MORE HOURS PER WEEK TO STAFF THE HOMEWORK CLUB MONDAY THROUGH THURSDAY. MICAH MOVES THAT WE NOW PAY ROZ 5 HOURS PER WEEK (RATHER THAN THE PREVIOUS 25 HOURS PER WEEK); JOHN SECONDS; MOTION IS APPROVED.

 

3. COMPUTER LAB

 

DANNY PEZOTTA, ACADEMIC DIRECTOR OF PLANET BRAVO (THE COMPANY WHICH PROVIDES TECH SUPPORT AND PLANNING FOR THE COMPUTER LAB), PRESENTED A DRAFT OF A 5-YEAR PLAN AND PURCHASING PROPOSAL FOR THE LAB (SEE ATTACHED).

 

THERE WAS A DISCUSSION OF WHAT TO GET AND WHEN. JOHN MOVES THAT WE PURCHASE THE HIGH PRIORITY ITEMS NOW; ALSO THE MODERATE PRIORITY (EXCEPT FOR THE COMPUTERS), PLUS A SCANNER AND PROJECTOR. IF WE HAVE A SUCCESSFUL YEAR, WE CAN BUY MORE COMPUTERS AT THE END OF THE YEAR. MARIA SECONDS THAT MOTION. MOTION IS APPROVED.

 

 

4. SORO FESTIVAL

 

THE SORO FESTIVAL IS THE FIRST WEEK IN JUNE AND SORO WOULD LIKE CASTLE HEIGHTS TO BE INVOLVED. THEY REQUEST THAT A REPRESENTATIVE GO TO SOME OF THE SORO MEETINGS. SORO WOULD ALSO LIKE TO COORDINATE A FUNDRAISER TO BENEFIT 3 SCHOOLS: CANFIELD, CASTLE HEIGHTS, AND SHENANDOAH. STEVE COKER GIVES A BIT OF BACKGROUND ON PAST SORO FUNDRAISERS (PICK-A-POP, ICE CREAM SALES, ETC.). SORO ALSO HAS A NEW EDUCATION COMMITTEE AND WOULD LIKE A REPRESENTATIVE FROM CASTLE HEIGHTS TO SIT ON THAT.

 

ANN SAYS SHE’LL ASK FERN MARTIN TO COORDINATE THE CASTLE HEIGHTS BOOTH AT SORO THIS YEAR. MARIA SUGGESTS WE SELL NOTECARDS, LOGOWEAR, ETC., AT THE BOOTH THIS YEAR.

 

5. COUNCIL COMMUNICATION

 

MS. TANN WOULD LIKE ALL THE COUNCILS TO COMMUNICATE MORE WITH EACH OTHER. SHE SUGGESTED THAT SHE’D LIKE ONE REPRESENTATIVE EACH FROM FRIENDS, SCHOOL SITE, AND PTA TO GIVE A 5-MINUTE PRESENTATION AT THE GOVERNANCE MEETINGS AND BE AVAILABLE FOR QUESTIONS.

 

THE MEMBERS ARE AGREED THAT IT WOULD BE GOOD TO HAVE MORE COMMUNICATION BETWEEN THE GROUPS. GINA WILL SERVE AS THE REPRESENTATIVE TO THE GOVERNANCE COMMITTEE, JOHN AS THE REP TO SCHOOL SITE, JULIA AS THE REP TO PTA.

 

 

 

6. SPRING EVENT

 

MARIA IS STARTING TO TALK TO PEOPLE ABOUT THE SPRING EVENT, FIND VOLUNTEERS, ETC. SHE SUGGESTED THAT WE START LOOKING FOR AUCTION ITEMS FOR A SMALL SILENT AUCTION.

 

 

7. VALENTINE ROCK

 

MICAH IS STARTING TO ORGANIZE THE EVENT, WHICH WILL BE HELD ON FEB. 9 AT THE END OF SPIRIT WEEK. THERE WILL BE A DJ, BAKE SALE, AND FOOD DRIVE, AND PIZZA, HOT CHOCOLATE, AND COFFEE WILL BE SOLD.

 

8. TALENT SHOW—THOSE CRAZY 80S

 

BARBARA KAYE IS COORDINATING THE TALENT SHOW. AUDITIONS WILL BE HELD JANUARY 16TH. TO PARTICIPATE, STUDENTS MUST APPEAR AT THE AUDITION AND ALL THE REHEARSALS (ON TUESDAYS FROM 1:50-4:30). THE TALENT SHOW  WILL BE HELD ON FEBRUARY 23RD AT 7PM.

 

9. ASTROCAMP UPDATE

 

MICAH REPORTS THAT DARCIE TILLIS IS ARRANGING ACTIVITIES FOR THE KIDS NOT GOING TO ASTROCAMP. POSSIBILITIES ARE STAR-ECOSTATION, MAD SCIENTISTS, CSI, ETC. DARCIE IS STILL IN THE PROCESS OF MAKING ARRANGEMENTS.

 

10. TREASURER’S REPORT

 

LARRY DEMERS REPORTS THAT

·          $57,580 HAS BEEN COLLECTED FROM THE FAMILY DONATION DRIVE

·          TOTAL INCOME SO FAR THIS YEAR IS $128,000

·          TOTAL EXPENSES SO FAR THIS YEAR ARE $55,000.

·          WE ALSO COLLECTED $1000 OF OLD RECEIVABLES FROM LAST YEAR

·          LARRY MOVES WE WRITE OFF $5500 STILL UNCOLLECTED FROM LAST YEAR; MARIA SECONDS; MOTION IS APPROVED.

·          WE STILL HAVE $5718 OUTSTANDING FROM DECEMBER

·          THANK YOUS WILL GO OUT TO DONORS FROM 2006

·          THE BANK REFUSED TO ALLOW FRIENDS TO OPEN AN INVESTMENT ACCOUNT BECAUSE OF LACK OF SIGNATURES. LARRY MOVES THAT WE AUTHORIZE CO-PRESIDENTS AND CO-TREASURERS TO OPEN ACCOUNTS. JOHN SECONDS; MOTION IS APPROVED.

 

11. ORG CHART / LIASONS

 

SEE ATTACHED ORG CHART.

 

BOARD MEMBERS WILL BE ASSIGNED TO VARIOUS ACTIVITIES OR EVENTS AND WILL SUPERVISE THOSE ACTIVITIES OR EVENTS.

 

THE BOARD MEMBER ASSIGNED TO A PARTICULAR ACTIVITY OR EVENT WOULD KEEP A BOOK RECORDING THE NECESSARY ACTIVITIES AND CONSIDERATIONS, TO PASS ALONG TO HIS/HER SUCCESSOR.

 

THERE WAS SOME DISCUSSION OF “AIDES COORDINATOR”; IT WAS AGREED THAT THERE SHOULD BE TWO JOBS FOR “AIDES”: ONE UNDER PAYROLL AND ONE UNDER RESPONSIBILITIES.

 

 

 

JOHN LAZAR MOVES TO ADJOURN; NEAL FELDER SECONDS; MEETING ADJOURNED AT 9:05PM.